Privacy Policy

🌐 1. Introduction

Welcome to Kan.Vol ("we", "our", or "us"). Kan.Vol provides a unified platform connecting volunteers, non-governmental organizations (NGOs), and educational institutions (universities). We are committed to protecting the privacy of all platform visitors and registered users.

This Privacy Policy details how we collect, process, store, and safeguard your data when you visit kanvolontree.com or utilize our volunteer verification and certificate services.

📋 2. Information We Collect

We collect information directly from you when you register, complete profile information, create or apply for events, or communicate with us.

• Account & Credentials: Full Name, Email Address, Password hash, and Account Role (Volunteer, Organization, University, or Admin).
• Volunteer Profile Data: Phone number, City, Age, Bio, Social media profile links, Skills, and Experience level.
• Organization / Institution Data: Official organization name, tax ID / registration number, official email, contact phone number, city, legal representative, website URL, and social profile links.
• Event & Participation Records: Event registrations, application statuses, logged participation hours, feedback, star ratings, and issued certificates.
• Technical & Usage Data: Session cookies, IP addresses, browser types, and device parameters collected for secure navigation and anti-forgery protection.

⚙️ 3. How We Use Information

We process your personal information to fulfill core operational functions of the Kan.Vol platform:

• Facilitate volunteer event applications, selection workflows, and roster management.
• Maintain verified volunteer records, calculate total volunteer hours, and render official digital certificates.
• Notify users of application updates, event schedules, selection statuses, and account activities.
• Prevent fraud, enforce platform security, and verify organization legitimacy.
• Analyze aggregate usage trends to improve platform accessibility and performance.

👤 4. Public Profile Information

Kan.Vol promotes transparency and verifiable credentials for volunteers and institutions:

• Volunteer Public Profile: When enabled, your Full Name, level/badge, total verified volunteer hours, social links, bio, and finalized certificates are visible on your public profile link.
• Organization & University Profile: Name, city, verified badge status, active events, description, and social profile links are visible to all users.

You can manage and update your profile details anytime through your account settings.

🔒 5. Private Information

Your private contact details (such as email addresses, account passwords, and internal support inquiries) are strictly safeguarded. We never sell, rent, or trade your personal data to third-party marketers or advertisers.

🍪 6. Cookies & Tracking Technologies

We use essential session cookies and security tokens to operate the website smoothly:

• Session Cookies: Maintain your active login state as you navigate between pages.
• Anti-Forgery Tokens: Prevent Cross-Site Request Forgery (CSRF) attacks during form submissions.
• Preference Cookies: Store transient UI preferences such as preloader session states.

You may adjust your browser settings to decline non-essential cookies, though essential cookies are required for user authentication.

🛡️ 7. Data Security

We implement robust technical and organizational security measures to protect your data:

• Cryptographic password hashing using industry-standard one-way algorithms.
• Encrypted HTTPS data transmission across all public and internal platform routes.
• Role-based authorization and session controls preventing unauthorized record access.

📁 8. Data Retention

We retain verified volunteer participation hours, certificates, and event records indefinitely to ensure your earned credentials remain permanently verifiable by future employers, universities, and organizations. Transient application drafts or unconfirmed records may be periodically cleaned.

🗑️ 9. Account Deletion

You have the right to request account deletion at any time by contacting our support team. Upon verification, your personal login credentials and profile information will be permanently deleted from our active database. Aggregate or anonymized participation logs required for historical institution auditing may be retained without personal identifiers.

⚖️ 10. User Rights

Under applicable data protection laws, you possess the following rights regarding your data:

• Right to Access: View all personal data linked to your account.
• Right to Rectification: Edit or correct inaccurate profile details via your user dashboard.
• Right to Erasure: Request permanent removal of your account and personal data.
• Right to Restrict Processing: Request temporary restrictions on profile visibility.

🔌 11. Third-Party Services

Kan.Vol integrates trusted third-party providers for security, map rendering, and analytics:

• Google reCAPTCHA: We utilize Google reCAPTCHA to protect authentication and registration forms against automated spam and abuse. Google's Privacy Policy applies.
• Google Authentication / OAuth: Where optional single sign-on is enabled, Google authentication services process your login authorization safely.
• Interactive Maps & Nominatim: We use Leaflet, OpenStreetMap, and Nominatim reverse-geocoding for interactive event venue location selection.

👶 12. Children's Privacy

Kan.Vol is intended for high school students, university students, and adult volunteers. We do not knowingly collect personal information from children under the age of 13 without verified parental or educational institution supervision.

🌍 13. International Users

If you access Kan.Vol from outside our primary hosting server region, please be aware that your information will be transferred, processed, and stored in accordance with our unified data security standards.

📝 14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our service offerings, legal requirements, or platform features. Revisions will be published directly on this page with an updated effective date.

📬 15. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us: